TIME AND EFFORT

Time & Effort Slide Presentation

Acrobat Reader - PDF         Microsoft Powerpoint - PPT 

TIME AND EFFORT WEB REPORTING INSTRUCTIONS 
1.  USING INTERNET EXPLORER LOG ON TO THE USC INTRANET
       https://image.admin.sc.edu/ 
2.  JAVA SCRIPT MUST BE ENABLED IN ORDER TO SEE REPORTS
       From the internet menu
          Tools
          Internet options
          Security 
          Custom Level 
          Scripting 
          Scripting of Java Applets
          Enable
3.  CLICK ON TIME AND EFFORT
4.  TYPE IN USERNAME AND PASSWORD
       (Use VIP to see the username and to set your password)
5.  CLICK ON CURRENT REPORTING PERIOD 
6.  TYPE IN DEPT NUMBER AND CLICK OK
7.  THIS WILL BRING UP LISTING OF EMPLOYEES 
8.  CLICK ON SS# TO BRING UP DETAIL 
9.  IF INFORMATION IS CORRECT CLICK ON THE CERTIFY BOX 
    AND THEN THE SAVE BUTTON
10. CLICK ON CERTIFY WHEN YOU ARE SATISFIED EVERYTHING IS CORRECT
11. NO CHANGES CAN BE MADE ONCE YOU HAVE CERTIFIED THE REPORT
12. REPORTS MUST BE PRINTED AND SIGNED BY AUTHORIZED PERSON 
    (PREFERABLY TWO SIGNATURES) AND  RETURNED TO CGA  

        hugginst@gwm.sc.edu   Tony Huggins   7-4850

        phippsf@gwm.sc.edu    Faye Phipps    7-2048

What is the purpose of Time & Effort Reports?

Time & Effort Reports provide positive documentation that an employee worked during the month or period and that the effort was appropriately charged to the proper activity or project.

Are Time & Effort Reports required to be completed?

Yes, Time & Effort reports constitute the primary basis for reimbursement to the university by the federal government of salaries applied to sponsored research and other sponsored programs, as well as reimbursement for indirect cost.

What happens if Time & Effort Reports are not completed?

During the audit phase, if the Time & Effort Report is not available, the Federal agency can and will ask for a refund of funds on a particular project and this may also effect future funding for not only your department, but the entire university as a whole.

Who receives a Time & Effort Report?

Any turnaround personnel who are either paid directly or costshared to a federal contract or grant.

Who can sign my Time & Effort Report?

The employee themselves should sign the report. The report should be cosigned by a person with firsthand knowledge of the duties performed by the employee. (usually the Department Chairman or Dean)

I have a Time & Effort sheet for an employee who is no longer employed at the university, should I return a blank sheet?

No, each report must be completed. In this case a person with firsthand knowledge will have to complete the report.